Google+Docs+and+Drive

=Google Docs and Drive 101 - Tuesday, July 30 workshop = = =

** 9- FOLDERS I - ** Creating, Customizing, Adding and Removing Files

 * 10- FOLDERS II - **Possible Setup for Classroom

** *Super Secret Bonus- ** Other useful Tools: Chat, Commenting, Voice, Forms
[|*Google Drive 101]

** This is a great 'how to' resource for Google Drive that covers above and much more. **
__ G o o g l e Drive __ engulfed Google Docs which is: a free, web-based word processing, presentation, forms and spreadsheets program. You do not need any software download and you can access your files wherever you are with an internet connection.

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 * It is like our 'H' Drive but just in the cloud. **

With Google Drive [|drive.google.com] you now have a syncing feature that lets you sync all your docs and files in real time and from different gadgets : desktop, laptop, mobile, and or tablets. It keeps everything synced and one of the main benefits is that it can eliminate the process of sending attachments...just share a folder!

Here is a list of some of the best features of Google Drive that you should know about :


 * It allows for 5GB of free storage
 * It is accessible on different gadgets
 * You can pay to buy more storage capacity
 * It is free and very easy to use
 * It has a user-friendly interface
 * It lets you create Google documents, spreadsheets, and other file types and collections
 * It lets you upload, manage and store files and folders
 * It allows you to share Google Docs, files and collections
 * You can preview your docs and files before you open or share them
 * You can also view images and videos that you have uploaded to your document list
 * It lets you search for items by name, type and visibility setting
 * It allows users to collaborate on documents in real time
 * It also offers a chat functionality for collaborators to use while working on docs.

Google provides a boat load of tutorials that are easy to follow. Here are a few for Documents :


 * [|Add titles, headings and customize the style of your document]
 * [|Create, name or delete a Google document]
 * [|Edit and format a Google document]
 * [|Save your Google Docs]
 * [|Copy and paste in Google Docs]
 * [|Change the font in a document]
 * [|Using bookmarks in a document]
 * [|Table of contents in documents]
 * [|Right-to-left text editing]
 * [|Paint format tool]
 * [|Using Google Docs with a screen reader]
 * [|Copy a Google document]
 * [|Upgrade a document to the new version of Google documents]



** SHARING a DOC III **
This is often is the most confusing to people so see step by step below.

> > > > > >
 * 1) Open the doc you want to share.
 * 2) Click Share in the upper-right corner of the doc.
 * 1) At the bottom of the Sharing settings window, under 'Add people,' type the email addresses of the people you want to share with. You can add a single person, multiple people, or even choose from a list of your contacts.
 * 1) To the right of the list of names, choose 'Can edit', ‘Can comment’ or 'Can view' from the drop-down.
 * 1) Two quick options to consider (to share with default settings, feel free to skip this note):


 * By default, people who can edit your doc will also be able to share it with additional people. You can remove that ability by clicking Change next to 'Editors will be allowed to add people...' before you click Share.






 * By default, everyone you share a doc with will get an invitation email. If you'd rather not notify them, un-check the 'Send email notifications' box. They'll have access the next time they sign in.

6. Click Share.

When you share the document with an individual directly, they will notice the document appear in their Google Docs doclist with the document name bolded.



Everyone at school
If you have a document that you would like everyone at your school to be able to view, you can select it to be available to everyone in your school Apps domain.

To do this, you can change your document visibility settings to the option:


 * 1) People at your organization with the link: With this setting, your document will be accessible to anyone within your school domain who knows the URL of the file. If you also select the ‘Allow anyone to edit’ option, anyone with the URL will be able to view and edit your file. This option allows you to easily copy and paste the file’s link into chat, email and calendar invites. You would then have to make sure all at your school had access to this link (either on a website or sent via email) for them to be aware of the document. This document will not automatically appear in everyone’s doclist, it will only appear if they have opened the document.
 * 2) People at your organization can find and access: With this setting, your document will be indexed by Google Docs search within your domain and may be opened by anyone in your school Apps domain. This means that if someone was searching Google Docs your document could show up as a result. However, the document will not automatically appear in their doclist until they have opened the document.



In both of these options, you will need to share the link with your school for them to be able to access the document – it will not automatically appear in their doclist.

Share Docs outside your school
You may see a warning if your domain administrator has selected this to appear:



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